For Oncology Practices
A complete documentation framework for oncology practices working with Beacon Cancer Navigation as contracted non-clinical navigation support — designed to support PIN and PCM billing documentation requirements.
Non-clinical navigation only. All clinical decisions remain with your licensed providers.
The problem most practices face
Clinical Staff Bandwidth
Your nurses and care coordinators are trained for clinical work — not for sourcing transportation grants, tracking down outside records, or coordinating lodging logistics.
Unbilled Navigation Codes
Meeting the time and documentation requirements for PIN and PCM codes requires dedicated non-clinical navigation hours most practices cannot absorb internally.
Documentation Gaps
Without structured monthly reporting, the navigation work that happens informally never gets captured — leaving billing opportunities on the table.
Seven documentation tools
Every tool in the kit is designed to integrate with your existing workflow — not create a new one.
Patient Intake & Needs Assessment Template
Structured intake document for capturing patient navigation needs at the start of a navigation relationship.
Monthly Navigation Time Log
HIPAA-compliant time tracking document organized to support PIN and PCM billing documentation requirements.
Vendor Agreement Framework
Outlines the contracted navigation arrangement structure, scope of services, and documentation responsibilities.
Patient Referral Protocol
Defines the referral pathway from your clinical team to Beacon Cancer Navigation — who refers, when, and how.
Scope of Services Boundary Document
Clearly delineates clinical vs. non-clinical navigation responsibilities to protect your practice and define our role.
Supervising-Provider Workflow Checklist
Helps define roles, oversight structure, and documentation responsibilities between Beacon Cancer Navigation and your supervising provider.
Compliance Review Checklist
Helps practices identify what needs legal, billing, and compliance review before launching a contracted navigation arrangement.
The PIN Support Kit™ is provided as part of a contracted navigation arrangement with Beacon Cancer Navigation. These tools support documentation — they do not constitute legal, billing, or compliance advice. Practices should review all documentation with their own legal and compliance counsel before implementation.
Getting started
We learn about your current navigation capacity, patient volume, payer mix, and documentation infrastructure.
We assess whether a contracted navigation arrangement makes sense for your program — and tell you honestly if it doesn't.
We walk through the seven documentation tools and explain how each one integrates with your existing workflow.
If there's a fit, we finalize the contracted arrangement — scope, reporting cadence, billing documentation structure, and supervising provider setup.
What is the PIN Support Kit™?
The PIN Support Kit™ is Beacon Cancer Navigation's documentation framework for oncology practices entering a contracted navigation arrangement. It includes seven tools — intake templates, time logs, vendor agreement framework, referral protocols, scope documents, supervising-provider checklists, and a compliance review checklist — designed to support PIN and PCM billing documentation requirements.
Is Beacon Cancer Navigation a clinical service?
No. Beacon Cancer Navigation is a non-clinical patient navigation practice. We handle logistical coordination, financial resource research, and care organization — not clinical assessment, medical advice, or treatment recommendations. All clinical decisions remain with your licensed providers.
How does the billing documentation work?
At the end of every month, your billing team receives a clean, HIPAA-compliant time log detailing navigation activities performed on behalf of each referred patient. The log is organized to support your documentation requirements for PIN and PCM codes. Your billing team and supervising provider make all coding decisions.
What does a contracted arrangement look like?
Beacon Cancer Navigation operates as contracted auxiliary support — not as an employee or in-house staff member. We work under a vendor agreement that defines scope, reporting cadence, and supervising provider structure. The arrangement is designed to be compliant, documented, and auditable.
How do we get started?
Request a PIN Support Kit™ Sample through the form on this page. We'll schedule a practice assessment call, walk through the documentation tools, and assess whether a contracted arrangement makes sense for your program.
We'll walk you through the PIN Support Kit™, our navigation workflow, and sample monthly reports — no commitment required.